This Privacy Policy explains how myPoll.ai ("we," "us," "our") collects, uses, and protects information through the AI-driven survey platform (the "Platform"). We are committed to safeguarding your privacy and ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 ("GDPR").

By participating in surveys or using the Platform, you acknowledge and agree to the practices described in this Privacy Policy.

1. Data Controller

The data controller responsible for the processing of personal data in connection with the Platform is:

myPoll.ai
Henry@myPoll.ai

2. Categories of Data Collected

We may collect and process the following categories of information:

Survey Data: Your responses to survey questions.

Demographic Information: Limited, non-identifiable demographic data (e.g., age, gender, race, ethnicity, region, occupation).

Technical Metadata: Device type, browser type, operating system, time of completion, and similar information automatically generated during use.

Voluntarily Provided Information: Any optional information you choose to provide in the course of chatting with our AI.

Important: We do not collect names, email addresses, or other directly identifiable personal data unless explicitly requested for specific research purposes and only with your separate consent.

3. Anonymization and Aggregation

All data collected is anonymized and analyzed in aggregated form.

Once anonymized, data cannot reasonably be linked back to individual participants.

Aggregated datasets may be shared with trusted third parties (e.g., academic collaborators, research institutions, funding agencies) for legitimate and educational purposes.

4. Lawful Basis for Processing

Under GDPR, we rely on the following legal bases for processing:

Consent: You provide informed consent before participating in surveys.

Legitimate Interests: For research, analysis, and Platform improvement, provided such processing does not override your fundamental rights and freedoms.

Scientific Research Purposes: Where applicable, sensitive data provided voluntarily may be processed strictly for research in compliance with safeguards.

5. Purposes of Processing

We process data for the following purposes:

To conduct academic and scientific research.

To analyze aggregated survey data and generate insights.

To improve the functionality, security, and usability of the Platform.

To comply with ethical, legal, and regulatory obligations.

We do not use your data for marketing, profiling, or commercial exploitation.

6. Data Sharing

Internal Use: Data is accessed only by authorized personnel bound by confidentiality obligations.

Third Parties: Aggregated, anonymous data may be shared with research collaborators, academic institutions, and funding agencies for scholarly purposes.

Service Providers: Trusted third-party processors (e.g., hosting or analytics providers) may process anonymized data under strict contractual obligations and in compliance with GDPR.

myPoll.AI will never sell your data.

7. International Data Transfers

If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

Adequacy decisions by the European Commission;

Standard Contractual Clauses (SCCs) approved by the European Commission; or

Other legally recognized transfer mechanisms.

8. Data Retention

Data is stored only as long as necessary to fulfill research objectives and comply with applicable laws and ethical standards.

9. Your Rights Under GDPR

As a participant, you have the following rights under the GDPR (where applicable):

Right of Access – Obtain confirmation of whether data about you is processed and access a copy where identifiable data exists.

Right to Rectification – Request correction of inaccurate or incomplete data (where identifiable).

Right to Erasure ("Right to be Forgotten") – Request deletion of personal data, subject to legal and research limitations.

Right to Restrict Processing – Request restriction of processing in certain circumstances.

Right to Data Portability – Receive your data in a structured, commonly used, machine-readable format (where identifiable and technically applicable).

Right to Withdraw Consent – Withdraw consent at any time without affecting prior lawful processing.

10. Data Security

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risks, including:

Encryption of data in transit and at rest.

Access controls and authentication protocols.

Regular audits and monitoring.

Secure hosting infrastructure compliant with university and industry standards.

11. Children’s Privacy

The Platform is not directed to individuals under the age of 18. If you are under 18, you may only participate with the explicit consent of a parent or legal guardian, where permitted by law.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in legal requirements, research practices, or Platform functionality. Updated versions will be posted with a revised "Last Updated" date. Continued use of the Platform after changes constitutes acceptance of the revised policy.

13. Contact Information

For questions, or requests regarding this Privacy Policy or the processing of your data, please contact:

myPoll.ai
Data Science Department / Data Protection Office
info@myPoll.ai